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Attention!
You can find the updated instructions for them in the new protel Air Online Help. Please note: The migration process is still ongoing. Therefore you may still be able to use some functions as described in this Online Help. For this reason, we will not delete this Online Help yet. If you have any questions, please contact your support!
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[Reservation > Allotments > Allotment tab]
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In the Allotment tab, you can setup the actual room allotment.
When setting up a new allotment, the screen is initially empty.
When opening an existing allotment, the number of rooms (and room types) which have been setup for this allotment are shown.
When setting up a new allotment, you can enter all of the relevant information into the Create allotment section of the window - see yellow highlight. The upper part of the window remains empty.
Hint:
When editing an existing allotment, the name of this section changes to
Edit allotment.
Determine the validity period for the allotment and the number of rooms which are to be reserved for a certain room type in the allotment.
Save the follow information for the new allotment:
Option / Entry |
Meaning |
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When creating a new allotment, this option is automatically preselected.
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from / to |
Enter the contractual period / the validity of the allotment:
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Weekdays |
If the allotment is only to be bookable on certain days, select the days here:
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Room type |
Select one or more room types:
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# of rooms / |
# of rooms:If you have NOT selected a room type, enter the total number of rooms that the allotment should contain. # of rooms per rm. type: If you have selected one or more room types, enter the desired number of rooms PER room type. Example: You selected the Family room type and have enter 5 rooms. 5 family rooms will be set aside. You selected the Family Room and Junior Suite room type and enter 5 rooms: 5 family rooms and 5 junior suites are made available - all in all, a total of 10 rooms. |
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Cut-off days
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If you have not set a cut-off date in the Overview tab, you can enter here the number of days before arrival the allotment can be booked. |
Click on the [Set values] to save your entries.
The room allotment is now created and appears in the upper half of the Allotment tab - see table highlighted in yellow:
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If a room allotment has been created without room types, the room types in the table will be automatically hidden - see next figute:
[Reservation > Allotments > Add / Edit > Reservations]
To edit room allotments, double click on Allotment in the start window (Reservation > Room allotment management).
In the Overview tab, you can arbitrarily change any entries or selections you have made.
There are three possibilities for editing a room allotment:
Edit individual room allotments for individual days inline
Edit selected room allotments
Changing allotments for arrivals within a certain time period
In the Allotments tab, you can edit the contents of columns where the header is underlined inline. This procedure is recommended if you only want to change individual days.
Example: The allotment should only be increased on a certain day for a certain room type.
Select the respective day in the table and change the value - see following figure:
In the example shown, the room allotment for double rooms is be set to "8" on 04 August 2017.
You can edit a partial section of an allotment. Example: You want to increase the allotment for a certain room type.
Open the room allotment and switch to the Allotment tab.
Use the mouse to select the days on which you would like to adjust the allotment (you can select several days by keeping the Ctrl key depressed).
In the Room type field, select one or more room types for which you would like to adjust the allotment (hint: mouse-click on any arbitrary part of the window to adopt your selection):
Adjust the value with the # of rooms field:
Should you be dealing with an allotment which has a rolling cut-off date, you can still use the next step to adjust the value of the Days before arrival.
Click on Set values.
Results:
The entered values are adopted for the selected days and selected room
type:
Attention!
The entered values overwrite the previous values!
If you only select one day in the overview, the program automatically
switches to the "Change
allotments in timespan". If you only want to change
a single selected day, it is absolutely necessary that you activate
the "Edit selected allotments" option.
You can change the allotment for a certain timespan.
Open the room allotment and switch to the Allotment tab.
Determine the timespan with the from / to date fields.
If you only want to adjust the allotment on a certain day of the week, select the respective weekday (multiple selection possible).
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In the Room type field, select one or more room types for which you would like to adjust the allotment (hint: mouse-click on any arbitrary part of the window to adopt your selection):
Adjust the value with the # of rooms per room type field:
Should you be dealing with an allotment which has a rolling cut-off date, you can still use the next step to adjust the value of the Days before arrival. For example, this enables you to determine several days for the rolling cut-off date of expiry for a room allotment.
Afterwards, click on the Set values button.
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