Post charges

[Cash Register > Post charges]

With the aid of the "Post charges" function, you can quickly post charges, items, or services for your in-house guests.

Step-by-step instructions

1. Room: Enter the room number for the respective guest into the "Room" column (only rooms for in-house guests can be selected). During entry, the search function already shows you all of the occupied rooms that contain the digits or letters which you have entered.
   Enter the complete room number or the room description, or select the room from the results list.

2. Item search (price look-up code)

   • Click on the magnifying glass to open the item list and double-click on the respective item to select it.

   • Or enter the name of the item (or part of it) directly into the Item field: protel Air automatically offers you a selection of items which correspond to the letters you entered.
     

3. Has an entered item been confirmed with the <Enter> key, or has been selected from the list, the program automatically completes all of the other entries which you can manually change afterwards.

4. Descr.: You can edit the entry field “description” in case you would like a different text to appear on the invoice.

5. Date: The date is automatically filled in and can be overwritten when required.

6. Currency (Selection only possible if your hotel works with several currencies).

7. Unit price: The price is automatically filled in and can be overwritten when required.

8. QTY.: Enter the quantity of items being booked (Standard = 1).
   TIP: When posting items or charges, you can also enter negative amounts. This has the effect that the price appears with a "minus sign" - which means that it represents a type of credit.

9. INV (invoice): The item can be posted to the default invoice or to any other selectable invoice. Payment instructions are also being taken into account - or being explicitly ignored:

   1. Automatic: Of there no payment instructions are defined, the item is posted to the default invoice. If there are payment instructions, the defined rules for postings are taken into account.

   2. Selecting an invoice: When selecting a certain invoice, the payment instructions are overridden and posted explicitly to an invoice.

   3. New invoice: Creates a new invoice for posting the item.

10. Total: Shows the total amount that will be posted to the invoice.

11. Enter a second booking or click on OK in order to confirm the entered posting(s) in the window.

All of the items and charges which have been booked here are forwarded to the respective guest invoice.

Related Topics: Booking fixed charges (Reservations > Reservation dialog box > Fixed charges)

Video Tutorial: Post charges