The Currency exchange function is only available if you have activated the protel Air Multi Currrency module in your system. Multi Currency can be activated by the protel Cloud Support or your protel Air business partner. Contact us or your protel Air business partner if you would like to use the Multi Currency module for your property: cloudsupport@protel.net .

In the Currency exchange program, the exchange of foreign currency into the local currency is entered using the entered exchange rate. The purchase of checks can also be entered here. Because they both have effects on the cash balance, the currency exchange and the check purchases will automatically be booked to the registered cash register.You can create a receipt for the guest, a second copy can be printed for the hotel.

Usually, it is foreign currency that is exchanged for local currency and vice-versa. Currency exchange involves fees which are automatically deducted from the outpayment.

Settings (currency exchange)

To actively use the currency exchange program, there are a few pre-settings which will need to be done in the system data.

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Enter currency exchange

The amount being exchanged and the base currency are entered into protel Air; the target currency is also entered. The system then automatically calculates the amount to be paid out, including the incurring exchange fees.

Purchase	Currency	Select the currency being purchased. This is the currency the hotel receives during the exchange.
	Payment method	Select the type of payment for the currency the hotel is purchasing. Example: When purchasing cash, enter "cash" and when exchanging a cheque, enter "cheque". The exchange rate used for the currency is shown in the neighboring field (see chapter on Exchange rates).
	Amount	This is where you enter the amount you are purchasing (in the respective currency).
Sales	Currency	Select the currency being purchased. This is the currency which you remove from the cash register when exchanging (this is normally the local currency used at the hotel).
	Payment method	Select the method of payment that is to be taken out of the cash register. Normally, this is a cash payment. The exchange rate used for the currency is shown in the neighboring field (see chapter on Exchange rates).
	Amount	The exchange amount is automatically calculated. The amount is calculated based on the exchange rate entered under "Cash Register - Exchange rates".
Minus fee in %		Enter the foreign exchange fee in percent. This is where you enter the usual percentage for the exchange fees. The result (exchange fee) is automatically calculated and displayed. The exchange fee is deduced from the exchanged amount. The amount being paid out will then appear in red.
Minus fee		Entry of the exchange fee (designated). A designated amount which will be calculated as an exchange fee and deduced from the exchange amount, can also be entered. The amount being paid out will then appear in red.
Payout		Amount resulting from the exchange amount and the deducted commission. This is the amount which you pay out from the cash register.

Print receipt (exchange receipt)

A form which is printed out during a currency exchange, can be created in the system data (exchange receipt). By ticking the Print check box, the printing process will begin as soon as you click [OK].

To print the receipt, a language and a template will need to have been selected.

You can also allot a certain guest from the database (optional).

Booking text: If you want additional text to appear on the receipt (room number or name), it can be entered here (optional).

Currency exchange - Text templates

Standard text templates for the currency exchange can be found in the protel Air System Data (Flash) under System data > Documents > Text templates > Currency exchange.

History

By clicking the [History] button, you can display all of the created currency exchange receipts for a certain time period containing the respective information. The individual currency exchange receipts can once again be accessed by a double-click.

Cash register entry

The payed out amount is deduced from the available cash. As soon as the exchange has occurred, the purchased currency will appear as an additional entry to the cash register. At the same tame an entry will be created in the pay-in/pay-out list.

Pay-in: The amount which had been paid into the register in the foreign currency is then booked. Saved information: date, exchange rate, notes "Currency exchange rate XY from currency A to B".

Pay-out: The amount which was paid out from the cash register is booked (sell, usually in the local currency). Saved information: date, exchange rate, notes "Currency exchange rate XY from currency A to B".