User defined lists

Lists > User defined lists

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By means of Lists > User defined lists you proceed to an overview of all of the lists which have been configured in your list. This includes lists which have either been created by you or another user.

By default, the sequence is alphabetical. If a sorting value has been determined when creating the list, this value will count.

Selection area

By means of the selection area, you can access a list by a simple click of the mouse - see following illustration.

As soon as you select a list, the selection area adjusts itself so that the entire window is available for the list.

Click in the selection area to reopen it:

Change User defined lists

You can make changes and save them in a separate list.

Access the desired list.

Click on the magnifying glass at the top right of the window to update the display.

Make all of the required changes in the list (order of the columns, filter settings, etc.).

Click on the selection area to open it.

In the selection area, select the desired list with the right mouse key and select the Edit command.

In the next dialog box, you can decide weather or not the changes are to be saved for all users, or only for you.

Delete user defined lists

You can make changes and save them in a separate list.

In the selection area, select the desired list with the right mouse key and select the Delete command.

Hint:

If the selection area hasn't popped open, just click on the vertical gray bar.

Creating new User defined lists

Any list can be saved with a new name as a user defined list. This means that you can make any number of settings to a list which is then saved as a user defined list or saved for all of the hotel's users. The following properties can be configures and saved: The column sequence, column width, column sorting, show/hide columns, and filter settings.

How to proceed:

  1. Just access the desired list and make all of the necessary changes you require.

  2. Move the mouse pointer over an arbitrary column's header in the list and then click on the little arrow. Select the "Save current list view as" entry from the drop-down list".

  1. A new window then opens:

  1. Give the new list a meaningful name.

  1. As need arises, select a new value for the sorting. For example, if the list is to appear in first position under User defined lists, you will have to use 1.
    If you want to sort the list in alphabetical order, leave the sorting value empty.

  2. Select whether the new list is going to be saved only for you or for all other users. "Only or me" means that only you are able to access the list. "For everyone" means that the list is also available for other protel Air users.

  3. The list view will now be saved, i.e., when opening it next time, the list appears with the column settings which have been last saved.

  4. Then, click [OK].

  5. To access the saved list, click on the Lists button in the menu bar, and then select User defined lists. There you will find the lists divided into areas of application.

Example

Compile a list displaying all of the reservations with the status “non-binding offer” and create a list for the available offers based on this list.

Or create a different list for the morning list and a different one for the evening shift.

 

Creating a new list on the basis of a user defined list

  1. Access a user defined list which has already been saved.

  2. Click on the magnifying glass at the top right of the window to update the display.

  3. Make all of the required changes in the list (order of the columns, filter settings, etc.).

  4. Move the mouse pointer over an arbitrary column's header in the list and then click on the little arrow. Select the "Save current list view as" entry from the drop-down list".

  1. A new window then opens:

  1. Give the new list a meaningful name.

  1. As need arises, select a new value for the sorting. For example, if the list is to appear in first position under User defined lists, you will have to use 1.
    If you want to sort the list in alphabetical order, leave the sorting value empty.

  2. Select whether the new list is going to be saved only for you or for all other users. "Only or me" means that only you are able to access the list. "For everyone" means that the list is also available for other protel Air users.

  3. The list view will now be saved, i.e., when opening it next time, the list appears with the column settings which have been last saved.

  4. Then, click [OK].

  5. To access the saved list, click on the Lists button in the menu bar, and then select User defined lists. There you will find the lists divided into areas of application.