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Attention!
You can find the updated instructions for them in the new protel Air Online Help. Please note: The migration process is still ongoing. Therefore you may still be able to use some functions as described in this Online Help. For this reason, we will not delete this Online Help yet. If you have any questions, please contact your support!
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[Stack-Menu 
> System
> User administration > User roles]
A user role consists of several privileges which are typically issued together. A user can have several user roles and have several roles in various hotels.
Privileges are individual rights used for reading, altering and deleting data.
Let's get started!
Log into your protel Air hotel software and select the suitable hotel (if there is more than one).
Open the stack menu and click on System
> User administration >
User roles.
A window opens containing an overview
of all of the user roles.
You can either use the predefined protel rolls or use a hotel-specific role. The following roles are relevant for protel Air:
pAir Kundenrolle (pAir Customer role): Releases the protel Air menu bar.
pAir Kundenadminrolle (pAir Customer admin role): Releases the protel Air menu bar and allows the employee to create new users. This role is meant to be used by the hotelier or the hotel manager. It allows you to assign the "CustomerAdminRole" to additional employees.
pAir Front Office: Access to all the Front Office functions (even new ones). By default, this role encompasses all rights and CANNOT be edited or changed. Users with this role automatically have access to newly developed functions!
Dublettenkontrolle (Match & Merge): Manages access to the guest profile menu point Match & Merge (merge two identical guest profiles).
PciTokenize : Is required to encrypt credit card information (only for select users!)
PciDetokenize: Is required to encrypt credit card information in the so-called detokenizer (only for select users!)
pAir MICE Menu Roles: Manages access to MICE (only when using protel Air MICE as an add-on subject to charge).
Cloud CRS: Manages access to the "Central Reservation System“ dialog box.
KundenRolle (CustomerRole): Optional. Only required in combination with the Cloud CRS role and/or the WBE5 add-on. Manages access to the configuration dialog boxes for the "Central Reservation System" and the configuration dialogs for the WBE5. This role should only be given to users who have the pAir client admin role.
Messenger-Role: Only required in combination with the WBE5 add-on. Manages the access to the configuration dialogs for protel Messenger (add-on for automatic message delivery, is only used in combination with the WBE5 add-on).
These roles are default roles which cannot be changed! Clicking on the Info icon enables you to see which privileges are connected to the individual roles.
Example:
Figure: Display of privileges linked to a role. |
If you would like to set up a user role for your hotel or your hotel
group, click on [Add] located in: (stack menu
> System > User administration > User roles).
The window for adding user roles
opens.
In the General tab, enter the name and a short description for the new user role.
Figure: Stack menu |
Then, switch to the Rights tab. Please select the Customer level (being a protel Air user, this is the only level available to you. There are other levels with additional permissions to which only protel support and protel business partners have access.
Figure: Stack menu Rights: Customer level |
You will then receive a listing
of the available rights.
Figure: Stack menu Rights: Customer level - Available rights |
Click on the 
symbol located to the left
next to the description of the rights to open the individual privileges.
When you select a privilege, you will see a description of the privilege to the right of the window - see next figure.
Figure: View privilege description |
You can either assign entire files 
containing all of the privileges,
or select them individually
:
To do so, select a file 
or a subordinate privilege 
and click on the green plus
sign 
.
The selection is adopted in the
Assigned rights column
in the middle.
Assigning is made even easier with the Drag & Drop function:
Select a file or privilege and drag it to the middle column by keeping your mouse key depressed.
To keep things easy, assign an entire file and remove the individual
privileges by clicking on the red minus sign 
or use
the mouse to drag the privilege to the left.
You will notice that the total
number of privileges which have been assigned is displayed next
to the file:
Once you have assigned all of the desired rights, click on the [Save] button in the lower right section of the dialog box.
The new user roles appear in the
overview. Unlike with pre-configured roles, the hotel-specific
role is located in the Hotel column showing for which hotel or
hotel group the role is available (see next figure):
The new user role is always assigned to the hotel or the hotel group you selected in the HTML5 client (see the section above about Selecting hotel). Therefore it is recommended that you pay attention to which hotel is selected in the upper right corner of the browser when applying new roles.
HINT: The search function!
You can explicitly search for certain privileges.
Enter a word into the search field, such as "Cancel".
You will then be shown all of the files which contain the privilege that matches the search word you entered.
Open the file by clicking on the plus sign 
and you will be shown the privileges (for the available and assigned
rights).
Hotel specific user roles (i.e., internally generated) can be subsequently edited.
Select the role in the Manage user
roles (Stack-Menü > System > User
administration > User roles) and click on [Edit].
To assign a new right, open the relevant role, select the right in the Available Rights column on the left, and Drag & Drag & Drop it to the Assigned rights column in the middle.
Step-by-Step
Select the role in the Manage user roles (Stack-Menu >
System > User administration > User roles) and click on [Edit].
The Edit user role window opens.
Once you are in the role, click on the Rights tab.
In the left part of the window you will see all of the available rights and in the middle of the window all of the assigned rights.
Enter the name of the right that you would like to assign into the search field - the example in the following figure shows the search for the "ConfidentialRate" right.
It is also possible to enter parts of the name.
Then, on the left side of the window, all groups that contain a right that corresponds to the entered search term appear.
Open the respective group by clicking on the little gray [+] symbol located in front of each group.
Select the right and click on the green plus sign 
to add the role.
Or Drag & Drop the right from the Available rights (left) column
into the Assigned rights column (right).
Clear the search field to see all of the rights which have been assigned to the user role.
To assign a right, select it in the Available rights column and Drag & Drop it into the Assigned rights column in the middle.
To remove a right, you will need to select it in the Assigned rights column and use Drag & Drop to pull it to the Available rights column to the left.
The privilege change has an effect
on all of the users working with the privilege!
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