The following is an example of how you
can create a base rate code (Rack-Rate) and a rate code based
on it (in the example: VG "Best Western Deal") including
the rate code details.
To
be able to start the creation of the BWI rate, the BWI rate groups
will need to be created (compare System Data > Rate
Groups (Rate Levels)).
Base rate code (rack rate)
Open
the final pre-implementation package signed by the hotel:
In the RATE
LEVELS, you will see which levels have been allocated to
the rate (in the example: RACK = Rate Level A).

Figure: Pre-Implementation
Package - RATE LEVELS > BWI Rate Level A - RACK |
The RATE
PLANS tab contains basic information about the rate. Search
for the RACK rate and look at the values in the Send
Rate updates to CRS and Update
GTEE/Cancel-PMS columns.

Figure: Pre-Implementation
Package - RATE PLANS > RACK Rate |
In the GTD
Cancel Policy set-up
tab, you will find information about guarantee and cancellation
codes. Search for the RACK rate and look at the values in the
Cancel Policy column.

Figure: Pre-Implementation
Package - GTD CANCEL POLICY > RACK |
Step 1
Create the rate
code in protel in accordance with the information shown above.
You will need the following:
Information from the Pre-Imp-Pack
- RATE LEVELS tab.
Information from the Pre-Imp-Pack
- RATE PLANS tab
Information from the Pre-Imp-Pack
-tab GTD CANCEL POLICY SET-UP tab.
In
the protel system data, open the rates
> Rate types menu point. Either create a new rate code
or edit an existing one.

Illustration:
protel SD > Rates > rate codes > RACK rate |
Rate
Code BWI rack rate (example) |
Field |
Allocation |
Rate
Group |
BWI rate level from
Pre-Imp-Pack - Rate Levels
here: LVLA - Level A |
Rate
code |
Rate code from Pre-Imp-Pack
- rate plans
here: RACK |
Text
1 / Text 2 |
Arbitrary
(Text 1 if possible Plan
Description from the Pre-Imp-Pack - Rate Plans) |
Canc.
fee. cd. |
Cancel policy from the
Pre-Imp-pack - GTD cancel policy set up
here: 6PM
NOTE: Should a
rate code contain numerous Cancel Policy Codes, it will
be respectively controlled by its own rate code details
(in this case, an individual rate code detail will have
to be generated per cancellation policy code). |
Base-Rate |
Base Rate code from
Pre-Imp-Pack - Rate Plans
Rack Rate: Not
a virtual rate code, since it is a Base Rate Code. |
Options |
Make
sure to always set the Show
in Internet check box! |
BWI
send this rate to CRS? |
Send rate updates to CRS
from Pre-Imp-Pack - Rate Plans
in the example: Yes |
BWI
name of base rate |
Base rate from Pre-Imp-Pack
- rate plans. Here: not set. |
Step 2
Rates > Rate
Code Details
You will need the
following:
For the rack rate, compile a rate code
detail per room type.

Figure: Rates
> Rate Code Details > RACK Rate |
2.1 Rate Code Detail

Figure: Rate
code detail RACK Rate - Rate code detail |
Rate
Code Details RACK Rate - validity (example) |
Field |
Allocation |
Name |
Freely
selectable (e.g., "BAR") |
Rate |
RACK |
Guarantee
code |
Guarantee type from
Pre-Imp-Pack - GTD Cancel Policy Set-up
here: GTD |
Void
fee code
(Cancellation fee code) |
Cancel policy from Pre-Imp-Pack
- GTD Cancel Policy Set-up
here: 6PM
Note:
If there are varying cancel policies per rate code, an
individual rate code detail will be created per cancel
policy for the respective time period. You can use the
right mouse button to "Copy a detail" and then
adjust the time period, i.e., room type. Make sure that
time zones do not overlap. |
Valid
for room types only |
Select
the room type here.
Rack Rate:
An exclusive rate code detail is created per room type. |
Accomodation
split is posted to |
Select
the account onto which the accommodation is to be booked. |
Billing
text |
Freely
selectable |
2.2 Rate Code Detail - Rates
Enter the rates
for the various occupancies (rate list adults + rate list children,
when applicable).
Please pay attention to the order
of the days: "Day 1“ = Sunday, "Day 2“ = Monday, etc.

Figure: Rate
code detail RACK Rate - rates |
Rate
Code Details RACK Rate - rates (example) |
Field |
Allocation |
Rates
1 - 20 Adults |
Freely
selectable - rates for occupancy with one adult, with
two adults, etc. |
Child
1, Child 2, etc. |
Optional:
Entry of the amounts by which the room rate is to increase
based on the number of children. |
2.3 Rate Code Details - Split/Packages
In
the "Split/Packages" tab, search for the desired split
table (e.g., "Breakfast") and use drag & drop to
insert these as fixed split tables or as a bookable package (depending
on hotel preference).
Please
enter all other bookable options under "Bookable packages".
Also
insert the Daily Rates
as a Fixed split table
so that the rate can be influenced by the rate adjustment.

Figure: Rate
code detail RACK Rate - Split/Packages |
Additional base rate codes
All rate codes with a fixed rate are
basis rate codes. In the pre-implementation package, the "Base
rate code" column ("Rate Plans" tab) is empty.
All basis rate codes will be entered
with the respective data while keeping the way it was written
in consideration.
Under the base rate field, "This is not a virtual rate code"
will be selected.
Should a rate code contain numerous
Cancel Policy Codes, they will be entered by means of the Rate
code details (go to rate code details. In this case, the
cancellation code can remain empty.
The HP rate will not be generated
and can be ignored (this is where the CRS "sorts" all
local rates).
The rate code number can be freely
selected. The rate codes will then be visible in this order in
the reservation drop down menu. It is, for example, recommended
to start with a new hundred.

Figure: Additional
base rate code |
Virtual
rate codes are based on the basis rate codes. In protel, virtual
rats can be identified by the little green flags.
PLEASE
NOTE!
Because
the virtual rate codes "HP" and "UZ"
are actually wild cards, these two rate codes do not need
to be added to the protel system data! |
Example: V8
"Best Western Deal". The information from the Pre-Implementation
Package serve as basis for the rate creation:
In the Rate
Levels tab, you will see which levels have been allocated
to the rate
(in the example: RACK = BWI Rate Level A).

Figure: Pre-Implementation
Package - RATE LEVELS > BWI Rate Level A - V8 Rate |
The Rate
Plans tab contains basic information such as abbreviations,
basis rate, etc.

Figure: Pre-Implementation
Package - RATE PLANS > V8 (Best Western Deal) |
In the GTD Cancel Policy set-up tab, you
will find information about guarantee and cancellation codes.

Figure: Pre-Implementation
Package - GTD CANCEL POLICY > V8 (Best Western Deal) |
Step 1
Create the rate
code in protel in accordance with the information shown above.
You will need the following:
Information from the Pre-Imp-Pack
- Rate Levels tab
Information from the Pre-Imp-Pack
- Rate Plans tab
Information from the Pre-Imp-Pack
-tab GTD Cancel Policy Set-up.
protel
SD > Rates > Rate codes (newly create or edit rate code)

Figure: protel
SD > Rates > rate codes > V8 Rate (Best Western
Deal) |
Rate
code V8 "Best Western Deal" (Example) |
Field |
Allocation |
Rate Group |
BWI
rate level from Pre-Imp-Pack - rate levels
here: LVLA - Level A |
Rate code |
Rate
code from Pre-Imp-Pack - rate plans
here: V8 |
Text 1 / Text 2 |
freely selectable (if possible
Plan Description
from Pre-Imp-Pack - Rate Plans) |
Canc. fee. Cd |
Cancel
policy from the Pre-Imp-pack - GTD cancel policy
set up
here: 6 PM |
Base-Rate |
Base
Rate code from Pre-Imp-Pack - Rate Plans
here: RACK |
Use own split tables
|
Please
set a check in the check box, so that exclusive split
tables can be allocated! |
Surcharge
(%) |
If
Linked to Another Plan=P
(Pre-Imp-Pack - Rate Plans), then enter here a percentage
deviation, in our example: -5,00.
Use the
Member Web to find more information about surcharges /
discounts:

|
+fix |
If
Linked to Another Plan=P
(Pre-Imp-Pack - Rate Plans), then enter here the amount
deviating (not applicable in our example). |
Apply
surcharge to split table values
|
For each virtual BWI rate
you will need to select the Apply
surcharge to split table values check box. |
Round
to |
The
selected value in the field “Rounded to” defines whether
the calculated value is to be rounded up. (This is recommended
when working with percentages for surcharges as the numbers
can turn out to be quite uneven). |
Options |
Make sure to always set
the Available
on the Internet check box! |
BWI
name of base rate |
Base rate from Pre-Imp-Pack
- rate plans.
here: RACK |
BWI
send this rate to CRS? |
Send rate updates to CRS
from Pre-Imp-Pack - Rate Plans
here:
No |
Step
2
Rates > Rate
Code Details
You will need the
following:
Compile a rate code detail for the Saver
Rate.
2.1 Rate Code Detail - validity

Figure: Rate
code detail V8 Rate - validity |
Rate
code detail V8 "Best Western Deal" - validity
(Example) |
Field |
Allocation |
Rate
code detail: |
V8 |
Rate
code |
V8 |
Guarantee
code |
Guarantee type from
Pre-Imp-Pack - GTD Cancel Policy Set-up
here: GTD |
Stornogeb.Cd |
Cancel policy from the
Pre-Imp-pack - GTD cancel policy set up
here: 6PM
Note:
If there are varying cancel policies per rate code, an
individual rate code detail will be created per cancel
policy for the respective time period. |
Rate
limitations |
available
|
Book
the accommodation to the account: |
Select
the account onto which the accommodation is to be booked. |
Invoice
text |
Freely
selectable |
2.2 Rate Code Details - rates
Because the V8--Rate
is a virtual rate code, rates will not be entered. The V8--Rate
is based on your rates from your basis rate code (Rack) which
is altered by the percentage entered.

Figure: Rate
code detail V8 Rate - Rates |
2.3 Rate Code Details - Split/Packages
In
the "Split/Packages" tab, search for the desired split
table (e.g., "Breakfast") and use drag & drop to
insert these as fixed split tables or as a bookable package (depending
on hotel preference).
Also insert the Daily
Rates as a Fixed split
table so that the rate can be influenced by the rate adjustment.

Figure: Rate
code detail V8 Rate - Split/Packages |
Virtual rate codes based on the UZ virtual rate code
NOTE
The "UZ" only a
dummy rate code for the company contract rates sold by
Best Western. This allows Best Western to display rates
including breakfast on their website, even if the hotel
shows other rate codes on their website which do not include
breakfast. |
Contrary to the
usual virtual rate codes, you save these rate codes in protel
as base rate codes, although the Pre-Implementation Package shows
this as a virtual rate code based on UZ. Virtual rate codes which
have UZ as the base rate code, are generated as follows:

Example: Creating
the "SMSN" rate code. The rate code will be
generated as a basis rate code. The virtual UZ rate code
is entered in the "BWI Name of the base rate"
UDF. |
Rate code detail for virtual rate
code details based on UZ
Rate code detail
for virtual rate code details based on UZ. This means that Best
Western always transmits the agreed upon rate for each reservation
to protel (regardless of what has been saved as the rate in the
rate code detail).
If you also want
to use the rate codes locally, it is important to enter the appropriate
rate in protel. Furthermore, DO NOT save the daily rate split
table, because the rate is not allowed to be changed.
When using your
own exclusive rate codes for these company rates, you will not
need to enter a rate into the rate code detail (the fields in
the Rates tab need to remain empty)
Example
of how to create a rate code detail of the SMSN rate (virtual
rate based on UZ):
1. Settings
in the "Validity" tab:

2. Settings
in the "Rates" tab:
Enter the rates
if you want to use the rate codes locally. If you want to use
exclusive rate codes for your company rates, leave the fields
empty.

3. Settings
in the „Split/Packages“ tab:
Do not save any
daily rate split tables as fixed split tables.
Only the breakfast
is saved as a fixed split table.

Company rates
Company rates
(i.e., rate codes with four letters) are saved in the same manner
as base rate codes. In the user-defined field "BWI Name of
the Base Rate", the base rate codes mentioned in the Pre-Implementation
Package should still be entered. The rate calculation is strictly
done by Best Western.
|