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Attention!
You can find the updated instructions for them in the new protel Air Online Help. Please note: The migration process is still ongoing. Therefore you may still be able to use some functions as described in this Online Help. For this reason, we will not delete this Online Help yet. If you have any questions, please contact your support!
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If your hotel uses various types of currencies, the respective foreign currency amounts will be displayed in many of the program's windows. Even items, services, and payments can be posted in the permitted foreign currencies. Here you can see a small selection.
If your system has been set up so that the exchange rate is frozen starting at a certain date (see here), the date and the designated exchange rate will be displayed in the “Reservation Summary” dialog box, under the Extended tab >Details:
Figure: Reservation dialog > Extended > Details: Designated exchange rate |
[Cash Register 
Post
charges]
[Invoice overview left part of window "invoices" "Book"
button]
When posting charges, you can select the currency in which the service is to be posted:
Figure: currency selection in the "Book" dialog box. |
The amount will then appear in the Amount in foreign currency column; the actual amount will be converted into the local currency:
Figure: display of the foreign currency amount in the invoice dialog box. |
[Invoice overview Item tasks
split item/package]
When splitting, the currency used to book the item will be displayed:
Figure: currency selection when splitting items. |
[Invoice summary > Invoice dialog box > Show details button 
]
The foreign currency, foreign currency amount, and exchange rate can be seen in the details window.
Figure: Currency and exchange rate information in the invoice and items details. |
[Invoice overview Invoice dialog box Invoice tasks 
Post
payment]
[Invoice overview Invoice dialog box Check-out
button]
If a payment is made in a foreign currency, the currency can be selected from the payment method. The amount to be paid will then be automatically converted into the local currency:
Figure: check-out: post payment in a foreign currency. |
NOTE: The respective currency
must be created in the payment method located in system data!
In the invoice dialog box, all of the payments which have been made in a foreign currency will be displayed as follows:
Figure: payment made with a foreign currency as shown in the invoice dialog box. |
Pay-ins and pay-outs can be booked in various currencies:
Figure: choose currency for pay-ins and pay-outs. |
In the pay-ins and pay-outs list, the booked amout will be displayed in both the local currency and the foreign currency.
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© 2022 protel hotelsoftware GmbH |
The protel Air
upgrade in Summer 2020 brought about changes to the
user interface and also to many functions.
