Attention!

The protel Air upgrade in Summer 2020 brought about changes to the user interface and also to many functions.

You can find the updated instructions for them in the new protel Air Online Help.

Please note: The migration process is still ongoing. Therefore you may still be able to use some functions as described in this Online Help.

For this reason, we will not delete this Online Help yet.

If you have any questions, please contact your support!

Hotel status by booking type

The hotel status report provides a daily display of capacity utilization and sales differentiated according to individual reservations, groups, and allotments.

You are able to have the report displayed only for certain room types.

To generate the report, simply select the desired criteria and then click on [Print]. The selected criteria influence the result of the report.

With the help of multiple selection, you can select numerous entries in a selection field.

Reporting period

Select a time period. The period can either be in the past or in the future. For future revenues, only those which are booked via the rate code will be used.

'Generate for' section

Type
Entire hotel	Rooms including pseudo-rooms (relevant with regards to revenues and occupancy).
Room type	Either a single hotel room or all of the hotel rooms can be selected (considered when acquiring revenues).

Room type
Room type selection	If the Room type entry in the Room type selection field has been selected, the respective rooms that are to be considered in the report can be selected.

Filter
All	All revenues that have or will be booked in the reporting period will be taken into consideration.
Only revenue relevant	All revenues which have been / will be booked to transaction accounts / items that are included in the hotel revenues.
Not revenue relevant	Only the revenues only the revenues which, according to the item settings, do not belong to the hotel's revenue, will be taken into consideration (e.g., expenses or tips).
Without revenues	All revenues listed in the report will not be calculated (e.g., will appear in the report as 0).

Whether or not the item is to be relevant to revenues or not can be determined in the system data of the respective item. Items which are not revenue relevant will be marked with Do not list in reports. For more information, click here.

Revenue
Gross	Shows gross revenues
Net	Shows net revenues

The selected option is shown in the reports header.

This is what the report displays

The various booking types are each represented in their exclusive lines:

Transient = individual reservations not belonging to a group.
Group = reservations belonging to a group.
Allotment - picked up = reservations belonging to an allotment which have been picked up.
Allotment - not picked up = reservations belonging to an allotment which have not yet been picked up.
Passerby = revenues excluding reservation / revenues from passerby invoices

Group reservations belonging to an allocation are displayed in the allotments column!

Meaning of the columns:

Accommodation / Food & Beverage / Extras. Revenues by product group (in the currency used by the hotel) per line
Total Total revenues per line
Room: Number of reserved rooms per line
Comp Room: Rooms without charge
House Use Rooms: Rooms used internally (rooms for hotel employees)
Out of Order Rooms: Out of Order Rooms (blocked rooms not open for sale)

Report for comparison:

The figures in this report must match the total revenue displayed in the Manager report.