My property (Flash)

[System data Hotel management My property (Flash)]

My property tab

On this page, you can enter the system data that are required at various locations in your system, e.g., for your guest documents or the legally required data.

Communication

This is where you enter all of the information that you need to communicate with your guests.

Contact details

• Telephone, fax, general e-mail address of the hotel

• Website

Owner / Executive / Contact person

• Details of the owner/managing director of your business  e.g. for the legal information on your invoice. Add another owner by clicking the symbol.

• Contact person (appears e. g. as the signatory on guest documents)

• If owner and contact person are identical, you can select this checkbox:
  

More information

Registration court

Enter all of the legal information about your company here. The business correspondence should contain the company, branch location, trade register registration number and the respective court of registration.

Payment data

Enter your bank, bank sorting code, and account number.

SWIFT-BIC = international bank code

IBAN = international bank account number

Default settings

You make the fundamental settings for your hotel management in the presettings area located to the right:

Under system settings, select the currency you would like to use with your rates and is used by reporting. In addition, you can determine the smallest currency unit (e.g. 0.01 = 1 cent)

Use the Range of invoice numbers section to configure the syntax o your invoice numbers:

• The Number range box determines the initial invoice number of the system.

• You can also define an optional prefix and/or suffix to the actual invoice number. The invoice number begins with the number you enter and increases with each newly created invoice.

Attention: As the invoice numbers have to be assigned unambiguously, they can only be ascending numbers. For instance, if your number range has reached 2000, you can change the number only to a number higher than 2001 to prevent double entries.

The prefix and suffix are static values and do not change. You can choose any combination of digits or letters and adjust these as required.

Pay-in / Pay-out

[System data > My property > Default settings]

protel Air saves an exclusive reference number for very pay-in and pay-out done in the program Cash register > Pay-in / Pay-out. The reference number you want your system to begin with can be entered into the Reference number field.

Fiscalization tab

[System data Hotel management My property (Flash)   Fiscalization]

Fiscalization deals with the fiscal laws of a specific country, which forbids changing the contents of an invoice after the invoice has been closed. Fiscalization is important in many southern and Eastern European countries and is also gaining popularity in other countries. Meanwhile, countries such as Sweden, Portugal, and Belgium have recently appeared in the list of countries adopting fiscalization.

Departments tab

[System data Hotel management My property (Flash)   Departments]

You can the various departments of your hotel into this dialog box. Departments, for example, will be used when creating reservation oriented traces (which department has to do what?)

1. Click on [Add] to add a new department.

2. Enter a name and a short identifier. The name appears, for example, when you create a trace and allocate the department.

3. Optional: The Sort field enables you to determine the display sequence of the entries. The entries will be sorted alphanumerically based on the context of this field.

4. Active: Unselect the checkbox to deactivate the department. By resetting the check, you can “reactivate” the department any time.
   NOTE: Traces will also be displayed for inactive departments. When creating a new trace, however, the inactive departments will not be made available for selection.

5. Click [OK]  to save the department.

Related Topics: System data > Traces