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Attention!
You can find the updated instructions for them in the new protel Air Online Help. Please note: The migration process is still ongoing. Therefore you may still be able to use some functions as described in this Online Help. For this reason, we will not delete this Online Help yet. If you have any questions, please contact your support!
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[Stack-Menu 
> System
> User administration > Users]
HTML5 user administration controls access to all Front Office functions available in protel Air HTML5. That includes all functions which can be accessed from the main menu:
The system data menu is the exception:
Because the newly developed HTML5-Client does not contain the comprehensive system data management, a large portion of the system data will continue to be managed in Flash Client. This is also the reason why users in Flash Client will need to continue to be managed parallel to HTML Client - see next section.
Attention!
The login used by the user to log into protel Air HTML5 must be
linked with a user from the protel Air data base (Flash user).
This is done automatically when creating new HTML5 users. For
further information, see here: User
mapping
Log into your protel hotel software.
The user you are using to log
in must have protel Air administrator rights, i.e., they must
have been assigned the pAir
Kundenadminrolle (pAir
Customer Admin role).
Select hotel
If you are using protel Air for several hotels, select the hotel in the upper right part of the window for which you would like to create the HTML5 user.
Figure: Selecting the hotel in HTML5-Client |
Note: Only the hotels that your user has access to will be displayed
here.
Let's get started!
Open the stack menu 
and click on System > User administration > Users.
In doing so, you
will navigate to an input mask to manage the new user.
Note
In the left column of the dialog box, all of the users for the selected hotel will be displayed.
Click on the [Add] button.
A window then appears
for you to enter the user data.
The 
active check mark is automatically
set. Remove this check if you want to permit a user at a later time.
Enter the Last name, First name, and Initials and select a language for the user.
Figure: System >
User administration > User > Create new user [Add]: |
In the next field, you will need to enter the email address for the new user (please do not use any group addresses such as reception@myhotel.net).
Figure: System | User administration | Users | Email |
The email address must be valid and cannot be used more than once. Only one email address can be used for each user to insure the correct transmission of new passwords to the respective user, should they have forgotten it. If the email address is already being used, you will not be able to add the user and the field will be highlighted in red.
Figure: System | User administration | Users | Email |
Level: The Customer level is automatically allotted to the default protel Air user. The level determines which roles are available.
Figure: System >
User administration > User > Create new user [Add]: |
Hotels:
Select the hotel to which the user is to have access to by clicking on
the selection button 
. If your hotel is part of a
hotel chain, you can make it possible for the user to have access to numerous
hotels.
Figure: System | User administration | Users | Hotels |
The following window will then appear.
Figure: System >
User administration > User > Create new user. |
By means of the [Enable recursive] button, select all the hotels from a hotel group. If a new hotel is added to the group, the user can also automatically access this hotel. This would not be the case if the [Enable recursive] button is used instead to select the individual hotels.
In order to permit only single hotels, select one or more hotels and click the [Save] key.
Def. Hotel: The user's default hotel (the hotel which opens when starting protel Air) can only be changed after the user has been created (see further down).
User name: In the last field, enter another User name The user name is the name used by the user in the login mask.
Figure: System | User administration | Users | Add |
Once you have filled out all of the fields, click on the [Add] button located in the red banner.
Attention!
Saving a new user takes a few seconds. Please do not click any
additional elements until the window has updated itself.
If the user is not shown even after a few second, reload protel Air in your browser (ctrl + 5) and reopen the user administration.
Afterwards you can also adjust the default hotel for the user - if necessary:
The default hotel is the hotel to which the user is automatically logged into (only relevant for more than one hotel).
After you have entered all of the necessary data, an email will be sent to the employee's email address. The email contains the login link for protel Air and the login data (username and password).
After the first login, the user will be required to enter a new password.
The password must contain at least seven characters and must consist of numbers and letters.
Assign the HTML user a suitable user role
see section on Assigning
user roles
HINT: Create exclusive user roles!
see section on Create
and edit user roles
For each HTML5 user a corresponding Flash user is automatically created. The Flash user is required to grant or deny your users access to certain system data areas. Determine which part of the Flash system data the user is allowed to access.
see sectionFlash User
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© 2022 protel hotelsoftware GmbH |
